How to submit your proposal via the webform

Applicants are requested to access the ProMS2.0 page to fill the webform for the application form and upload necessary files (e.g., PDF files of Scientific Justification). Please refer to 'ProMS2_guide.pdf' for the instruction.

We recommend you to read Call for Proposals carefully. Any questions related to proposal submission should be forwarded to .

1. Notes on each items in the Application Form

Common Items

1-1. Title of Proposal

Provide a short title for your proposal.

1-2. Principal Investigator

Provide contact details for the PI. The observatory may contact the PI if there are any questions regarding the proposal or observations.

1-3. Scientific Category

Please select one from the pulldown menu. Each Normal/Intensive program proposal will be reviewed usually by 5 referees (anonymous) who are experts in the appropriate category. Each Service program proposal will be reviewed by TAC members.

1-4. Co-Investigators

List the first and last names and affiliations, and email addresses of co-investigators. Please obtain consents of all co-investigators for his/her being included in this list, since e-mail notification will be sent them just after the closing of application. All potential observers should be enumerated here, since our travel support will be limited up to 3 Japanese researchers listed here. For this reason, please avoid using the name of a team or group. You can append the "CoI" field as many as you like if necessary. (In case that the number of these co-investigators is large, the names of some members may not appear on the formatted cover page. However, this does not have to be worried about, since our database is created from the webform.) Please answer the question of 'How many students do you have among CoI?'. This is just for educational purposes and will not be used for the screening. Thank you for your cooperation.

1-5. Observing Run

List the instruments, the requested and minimum acceptable number of nights, preferred and acceptable dates (e.g., "early Apr.-May"), lunar phase (Bright, Gray or Dark), and Observing Modes. Dark time is defined as being within 3 nights of the New Moon, and Bright time is within 3 nights of the Full Moon; Gray time is the remaining part of the lunar cycle. Applicants who request Dark time for infrared observations should justify its necessity in their scientific justification.

1-6. List of Targets

List all the targets intended for observations. Please use equinox J2000.0 unless otherwise specified in comments. If you have comments on targets, please indicate them in the field for comments.

Specific Items for Normal/Intensive Program

1-7. Abstract

Provide a clear and concise description of your proposed observations and their scientific importance.

1-8. List of Applicant's Related Publications

List (with full citation) publications over the last 5 years related to the proposal.

1-9. Scheduling Requirements

Please check the box if you want to carry out your observation remotely from the Hilo Base Facility, which can be done by selecting 'yes' for the radio button. And any other special scheduling requirements should be clearly explained here, especially when you request bright/grey nights while there are still unacceptable dates affected by the Moon.

1-10. Instrument Requirements

Suprime-Cam users must explicitly describe the filters they intend to use, where the desired set as well as the minimum acceptable set should be clearly specified here. MOIRCS/MOS users must explicitly describe the required number of masks, where the desired number as well as the minimum acceptable number should be clearly specified here. Other specific or unusual instrument requirements should be explained here.

1-11. Experience

Describe your experience, ability, and need of any assistance, etc., for observing and data reduction in order for your support astronomer to better help you prepare and make observations.

1-12. Backup Proposal in Poor Conditions

Provide a short description of observations which will be carried out if conditions are not good enough for the main purpose (e.g., poor transparency). Please specify target names. Besides, please do not forget to give the data of targets also in "backuptargets" section in the template form.

1-13. Observing Method and Technical Details

Describe your proposed observations. Please explicitly state the instrument configuration (filters, slit width, readout mode) and justify the requested time by describing the details of your proposed observations, with reference to the instrument sensitivities provided on the web site. Please give sufficient information so that the feasibility of proposed observations can be confirmed, and so that support astronomers can prepare the observations when the proposal is accepted. If you propose AO observations, please describe the nature of the targets (extended or point source) as well as the guide star properties (in case of the NGS mode; e.g., separation, brightness, acceptable minimum Strehl ratio). Please read carefully the instrument notices in the relevant webpage.

1-14. Condition of Closely-Related Past Observations

If your proposal is a continuation of (or inextricably related with) the previously accepted proposals, describe how the relevant past observations were carried out by giving the Open Use proposal ID, Title, Weather/Observational condition, Achievement rate [in %] for the planned outcome.
Additional remarks: (a) The proposals described here must be included also in the following "1-15 Post-Observational Status and Publications". (b) The reason why you request observational time in this semester (in spite of the past experience of Subaru observations on a similar/the same theme) has to be briefly described at the end of the "Scientific Justification" (e.g., bad weather/condition, telescope/instrument down time , expansion/improvement of the data, observing targets in different season).

1-15. Post-Observation Status and Publications

Report the status or outcome of your main Subaru Observations carried out in the past. All observations relevant to this proposal (e.g., those enumerated in 1-14) must be included here. Similarly, all observations in the past 3 years with which the applicant was involved as P.I. must be reported. Give the date, the Open Use proposal ID (e.g., S01B-999), PI's name, status of data reduction/analysis, and related publications.

1-16. Thesis Work

If the observations will form part of a graduate student's thesis project, please provide the student's name and thesis title.

Notes

• For Service Programs, 'Requirements of Observation' should be written in the plain text according to the specific instructions detailed in service program webpage. Then, upload the plain text file via the webform.
• If you are submitting an Intensive Program, please select 'yes' at the item 17 in the form.
• Technical Details should be described in the application form (not in the scientific justification), since the technical feasibility of a proposal will be assessed on the contents included in the form.

2. How to Prepare the Scientific Justification

[note 1](for Japanese proposers): If you wish, extra pages of Japanese direct translation may be appended. In this case, please keep the following rule:
(i) We accept only faithful translation, i.e., neither supplement nor omission in its substance.
(ii) English scientific justification and Japanese scientific justification should be contained in the same PDF file, while the above-mentioned requirement for the file size equally applies.

[note 2](for Service Program applicants)
A brief abstract (e.g., a few lines) should be presented after PI's name.